(Society for Creative Anachronism)
Article I:
The club shall formally be known as the Society for Creative Anachronism
(SCA)
Article II:
The SCA club is dedicated to the promotion of research and re-creation of the
Middle ages and Renaissance culture.
Article III:
The SCA club will accept only NAU students, faculty and Alumni as active members.
With the consent of all officers and the Advisor, honorary membership can be
permitted. Membership in the National SCA organization, while encouraged, is not
required for membership in the NAU SCA Club.
Article IV:
Section A:
A voting quorum will be a clear 2/3 of the voting- eligible membership present at
the time of voting. The qualification for voting membership is all due paying
members attending the at least last two out of the last three regularly scheduled
meetings
Section B:
All legislation, bills, and changes or alterations of the constitution must be
approved by the voting membership, per section A.
Section C:
The president has the right to veto any vote made by the membership. A minimum 2/3
vote is needed to override the veto.
Section D:
Active membership will be defined as any due paying member present in at least two out
of the last three meetings. Any discrepancies concerning active membership will be
resolved by the executive committee (Article V) with a 2/3 agreement.
Article V:
The SCA club will contain two officers, with additional offices as deemed necessary
for more efficient operation. The officers shall be the President and Treasurer.
These officers and the Faculty Advisor comprise the executive and financial committee.
Section A:
To qualify for office, members must have a GPA of 2.25 or higher and must be enrolled
for a minimum of seven hours for undergraduates and 5 hours for graduate students. The
officers will serve for one calendar year and elections will be held in December. If
the, officers elected cannot serve during spring and summer semesters, deputy officers
having the same title, force and responsibilities may be elected during the last meeting
of the semester.
Section B:
Voting for officers will take place at an election meeting that must be planned and
published at least 2 weeks in advance. Nominations shall be initiated from the floor.
If there is no other applicant for a given office, the officer in place may be
reaffirmed with an oral vote at the election meeting. Otherwise, an oral election will
be held and a majority vote shall determine the new officer. In the case of a tie, the
President will break the tie unless in the case of the Presidency, where in the Faculty
advisor will cast a vote. Absentee voting will be allowed at the discretion of the
president.
Section C:
Any officer may be removed from office by a 2/3 vote of a voting quorum. Only an
executive committee member, or petition signed by 1/3 of the currently eligible voting
membership, may bring forth charges against an officer. The Faculty Advisor will be
responsible for determining the validity of said charges. A written notice of charges
must be presented to said officer and the Faculty Advisor at least 2 days prior to the
vote. An opportunity must be provided to the officer for rebuttal of said charges prior
to scheduling the vote. Said officer may be re-nominated for office at the next election
meeting, unless the conditions of his removal do not permit such. Any officer expelled
for misuse of funds will not be eligible for another office.
Section D:
There will be a Financial Committee comprised of both officers, the Advisor and
any members the officers see fit to include. All expenditures for the club must
have the consent of 2/3 of the Financial Committee. Any money spent which was not
approved, or is in excess of the approved amount, can be considered a donation to
the club and does not have to be reimbursed. All checks issued by the Financial
Committee must have the signatures of two individuals, one being a member of the
Financial Committee and the other being that of another officer, whose name is on
the bank account. The financial committee will determine which of the other officers
may be added to the bank account.
Article VI:
Section A:
The President shall be the chief executive officer of the SCA club. The President
shall have to power to appoint all committee chairs. The President is responsible
for maintaining the club's standing both at NAU and as a branch of the international
non profit organization known as the SCA. The President must be a member of the
Financial Committee. The President must be a current registered SCA member.
Section B:
The Treasurer shall make a quarterly report containing a list of all monies received
and all monies disbursed , as well as the location of the property purchased with
club funds as represented in these figures. The Treasurer shall keep a current record
of all financial transactions of the SCA club. The Treasurer will provide a copy of
the quarterly reports to each officer of the NAU club and to any interested member of
the SCA club. The Treasurer shall make a monthly oral financial report to the club
members at a regularly scheduled club meeting. The Treasurer must be a member of the
Financial Committee. The Treasurer shall perform other duties as directed by the president.
The Treasurer must be a current registered SCA member.
Section C:
The Faculty Advisor shall assist the group in their execution of their roles and
responsibilities. The Faculty Advisor shall provide feedback to the SCA club regarding
its operation and functioning. The Faculty Advisor shall serve as a resource for
alternatives with regard to decision making and ideas. The Faculty Advisor should be
aware of any and all procedures and regulations affecting the SCA club including those
duties listed in Article V under officer removal and those in the NAU Student Organization
Policy. The Faculty Advisor must be a member of the Financial Committee and a member of
Faculty at NAU.
Article VII:
Any member wanting an institutional excuse must be an active member of the club at time
of issuing, as well as meet all NAU criteria for institutional eligibility. Any
discrepancies concerning eligibility for an institutional excuse will be resolved by the
executive committee with a 2/3 agreement.
Article VIII:
The time for regularly scheduled meetings shall be the second Thursday of every month,
with the exception of December, January, and the summer months. At least 5 days notice
shall be given for regular meetings. Special or emergency meetings may be called with
less than 5 days notice by the executive committee. All meetings shall include a quorum,
order of business, and disposition of the minutes.
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